Conditional Formatting in Excel

Today’s question comes from www.quora.com. This is an interesting question!  I like to use Conditional Formatting. People have a hard time reading numbers. You can use color to show trends or make comparisons, say High, Medium, and Low, or highlight specific information. Conditional Formatting

How do I select all of the text in a Cell in Excel? 

Conditional Formats

Microsoft Excel calls this Conditional Formatting. The color depends on the condition, which you can choose. Microsoft Excel has a library of Conditional Formatting including Data Bars, Color Sets and Icons. Each of these formats is based on Conditional Formulas, or Rules. Let’s start with a simple Rule: show me any amount that is above the average. Let’s look at the options.

Try It: Above or Below Average?

Select Column H. In the sample spreadsheet, this is the column with the Amount.
Go to Home ->Styles -> Conditional Formatting.
Go to Top/Bottom Rules.
Select: Above Average.

What Do You See? You will be prompted to select the colors when you select a Top/Bottom Rule. 

Try This: Find TEXT Using Find and Replace

Select the entire spreadsheet.

Go to Home ->Editing -> Find and Replace

Select: Go To…

Do This: Click Special.

Select: Constants

Select: Text.

Please note: None of the other options are selected.

When you click OK all of the Text will be highlighted.

These steps can be recorded as a Macro if you wish to create your own keyboard click.

I am a fan of Conditional Formatting. Here is a YouTube that you can watch if you wish. Thanks for stopping by.

Microsoft Excel 2013 Advanced: Tables Work for Me!

eBeth

Elizabeth Nofs, the Computer Mama

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MOS Certification

What Do I Need to Know?

The Microsoft Office Specialist certification uses computer exams to measure whether you mastered the specific skill sets in the Microsoft Office Specialist Program: Access, Excel, Outlook, PowerPoint, Word, OneNote, and SharePoint.

You can choose which exam(s) to take according to which skills you want to validate. The Microsoft Office Specialist certification exams ask you to demonstrate that you can find, format and update the tools in Microsoft Office. The certification exams are project based, not multiple guess. You need to edit a document or create a formula.

The CORE exams cover 80% of the options, so someone preparing for these tests should learn beginning and intermediate steps. The EXPERT Exams are interesting. The options are not difficult to find-.

O, Look! It’s sez More Options on the bottom of every menu.

The Expert tasks in every project require using the options in the right order. The example is the Mail Merge in Microsoft Word. The Mailing Ribbon and the Mail Merge Wizard are both designed to guide the user through a sequence of steps successfully. Each expert certification exam is looking for skill and efficiency with these automation tools.

For More Information:
www.certiport.com
www.microsoft.com

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MOS 2016 Certification
Core Certification: Pass any 1 test:
Word 2016 Core: Exam 77-725
Excel® 2016 Core: Exam 77-727
PowerPoint® 2016: Exam 77-729
Access® 2016: Exam 77-730
Outlook® 2016: Exam 77-731

Expert Certification: Pass either test:
Word 2016 Expert: Exam 77-726

Excel 2016 Expert: Exam 77-728

MOS 2013 Certification
Core Certification: Pass any 1 test:
Word 2013 Core: Exam 77-418
Excel® 2013 Core: Exam 77-420
PowerPoint® 2013: Exam 77-422
Access® 2013: Exam 77-424
Outlook® 2013: Exam 77-423

Expert Certification: Pass either test:
Word 2013 Expert Part 1: Exam 77-425
Word 2013 Expert Part 2: Exam 77-426

Excel 2013 Expert Part 1: Exam 77-427
Excel 2013 Expert Part 2: Exam 77-428

MOS 2010 Certification 
Core Certification: Pass any 1 test :
Word 2010 Core: Exam 77-881
Excel® 2010 Core: Exam 77-882
PowerPoint® 2010: Exam 77-883
Access® 2010: Exam 77-885
Outlook® 2010: Exam 77-884

Expert Certification: Pass either test:
Word 2010 Expert: Exam 77-887
Excel® 2010 Expert: Exam 77-888

Master Certification Requirements:
Pass required and elective tests:

Required
Word 2010 Expert: Exam 77-887
Excel® 2010 Expert: Exam 77-888
PowerPoint® 2010: Exam 77-883

Elective
Access® 2010: Exam 77-885 or
Outlook® 2010: Exam 77-884

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Teaching Technology

I Teaching Microsoft Office!

Learn with us

VISIT OUR SCHOOL AT TEACHABLE
GET THE BOOKS AT AMAZON.COM

Watch the Video on YouTube!
Watch the Video on YouTube!

I started teaching in 1984 with my Mighty Macintosh. When I began teaching Microsoft Office, I was surprised how many people recorded my classes and came back a second time. Who would want to hear eight hours of Excel Formulas…again? People were hungry for knowledge and job skills. Nom Nom Nom. We filled our classes on Word, Excel, PowerPoint and Outlook.

Our first TV shows were created at WFUM-PBS, Flint.  We wanted to capture the spirit and action of the live classroom and reach a bigger audience. We also wanted to link all of the broadcast lessons to our Microsoft Office Specialist certification training: 100% video coverage.

Trying to capture the Live Performance into little video lessons has been challenging. Speaking in front of an audience is different from writing a textbook or making a video. Live classes have a relaxed pace: there is time to wait for the laughter or the a-ha responses. The videos seem to hurry-up.

In 2006, we launched our first virtual classroom online. Our Microsoft Office Specialist course is available in hundreds of colleges nationally. Thousands of students enrolled in our courses and learned new skills. Teachers learned new skills as well.  There are many new tools for teaching online: Live Chat, Forums and Discussions.

Offline: Our students want books. Students learn better with the hard copy. However, print is a different production path than online, so it was a lot of work. Our hard work succeeded. Our Microsoft Office 2007 courses were approved and we became a Microsoft Vendor of Approved Courseware.

As it sez on our website: When you use Approved Courseware to prepare for the Microsoft Office Specialist certification exams, you know you are using the very best study materials.

In 2013 our Microsoft certification videos went online! It was so much fun that it didn’t seem like work.

I know, I know: Watching a video does not make you an expert.
You can’t become a skilled professional just watching the show.

The best use of videos is to demonstrate a sequence of events. At some point, your hands have to learn the steps. Expertise is knowledge in motion. Our courses are hands on, project-based. You have to create and edit documents, spreadsheets and presentation.

Our courses include everything needed to prepare for the MOS certification exams:

  • Step-by-step video demonstrations
  • Companion eBook with detailed instructions
  • Sample spreadsheets
  • Practice, Quizzes and Skill Test

I guess you can tell that I really enjoy teaching Microsoft Office. And, it shows! The best part, is not the software or the new technology….But the results.When people learn new skills, they can enjoy the tools.

Learn more, earn, more, be more successful. Everyone wins!
And that’s what I like.

Learn with me:

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Top 10 Tools in Microsoft Word

TypewriterWhere Does Word Fit In? 

Each of the applications in Microsoft Office has a purpose. Microsoft Excel does Formulas. PowerPoint presents slides, and Outlook manage emails.

Where does Microsoft Word fit in? Most people use Word as a digital typewriter. A freemium such as Google Docs or Word Online is all a basic User may need: Big, bold, blue. (Kids React: Typewriters)

Others use Word as a power tool at work. Lawyers and scientists use all of the Advanced features, especially the References and Review Ribbons. These two Ribbons are not part of the freemium products.

Here is a video that compares Microsoft Office
Online and Click to Download (Desktop) software.

Office 365: Getting Started

As I researched the answer to this question I noticed that the Tools could be grouped by their common function: Media Styles (pictures, shapes, video formatting), Text Styles, Review, and References.

So Here are the Top Ten Tools in Microsoft Word

  • Picture Tools
  • Shape and SmartArt Tools
  • Use these tools to create a business letter
  • Templates and Quick Parts: Create a Resume
  • BONUS: Video Tools!
  • Review Tools: Prepare for publication
  • More Professional Tools: Styles and Reference
  • BONUS: Table Tools

And the NUMBER ONE OPTION in Microsoft Word…
Create an Interactive FORM with the Developer Tools!

Laptop

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I think you will enjoy these Power Tools in Microsoft Word.
Thanks for stopping by.
eBeth

Top_Ten_Word

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Save $100 on our COMPLETE Word, Excel, Access, PowerPoint and Outlook courses at www.thecomputermama.teachable.com/
Coupon code: MORE_COOKIES

 

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Good to the Last Drop?

Coffee
Good to the Last Drop!

Our “Top Ten” Word and Excel courses have a new content release program: DRIP.

With DRIP programming, the lessons are released one day at a time. Students receive an email each day with a summary of the day’s goals and benefits. The emails also include an invitation to return to our course and enjoy the next topic. The purpose of DRIP programming is to “engage students” with more interactivity.

This BETA software and a new concept for me. What are your thoughts about this format? Please use this blog if you wish to start a discussion.

You can also contact me HERE if you have any questions.

Thanks, eBeth

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Top 10 Tools in Microsoft Excel

Today’s question is from an Academic Advisor at one of our college partners:

“What Skills in Excel are important for Access?”

Good Question. Microsoft Office is a suite of software. To rely solely on one app, say Microsoft t Excel, misses the point. The Office apps work together. Access is a powerful tool for getting good data. Excel is how you analyze and visualize that information.

These are the TOP TEN TOOLS in Microsoft Excel that are used in Access:

  • Format TEXT (UPPER, LOWER, SUBSTITUTE)
  • Combine TEXT from different cells (CONCATENANTE)
  • Find the DATE: Month, Day, Year
  • Calculate the payment (FINANCIAL)
  • BONUS: Find the best payment (SCENARIOS)
  • LOOKUP the information in a Table
  • Calculate SUM, AVERAGE, MAX, MIN and COUNT

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Top Ten Tools in Microsoft Excel

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A Table is a Table is a Table

A Table is a Table is a Table A Table is one of the fundamental benefits of having a computer. Information can be organized as Rows and Columns. Each of the Microsoft Office programs uses Tables to create structure. Each program also adds their own power tools. For Word, it is working with text. Excel uses Tables to show off the functions in the total Row. Of course! Excel is an excellent way to analyze data and work with Formulas.  Tables in Access define the database.

The Computer Mama noticed: Word can Total numbers in a Column,
but Excel does it better!

 

Here are four YouTube Videos that show
the best options for each program. Enjoy!


Tables in Word

Create an interactive form using the Developers Tools

  • Merge cells in a Table.
  • Show Developer Toolbar.
  • Add a Text Control Form Field, a Date Picker Control, and a Combo Box Control.
  • Protect a document.
  • Apply, Create and Modify Themes.
  • Insert and edit a Cover Page.

Tables in Excel

Format data as a Table and calculate the Totals

  • Create a Table.
  • Use the Header Row and Table Tools.
  • Locate the Quick Style Formats.
  • Use the Table Tools to add a Total Row.
  • Convert Tables to Text.
  • Convert Text to Tables.

Tables in Access

Hello, Access! Create a customer Table.

  • Create a new, blank Access database.
  • Use the Navigation Pane to find Access Objects.
  • Create and modify Tables: Add a Text Field.
  • Modify the Fields and test the Data Validation

 

 

 

Tables in PowerPoint

Play with Tables in PowerPoint
Get serious and add a spreadsheet

  • Create and modify Tables.
  • Format the Table Borders, Shading and Effects.
  • Merge and Split Cells and modify the Cell Size.
  • Modify Rows and Columns in a Tables.
  • Add an Excel spreadsheet into a presentation

 

 

 

But Wait! There’s more! These courses are online in our school. Our certification courses include eBooks, videos, sample files, practice and skill tests. Everything you need to become an expert.

Visit our school at Teachable
Get the books at Amazon.com

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O, Look! We Do Books

Another researcher has discovered that students want books.  Our students have asked over and over and over again: “Does this course come with books? “Can I keep the books? “Can I write in the books?
 
Digital isn’t the same as print. I have worked in both industries over the years. You can see my posts here and here. This study at least validates what my students already know: we need books.
 

With her new book, Words Onscreen: The Fate of Reading in a Digital World, Naomi Baron, a professor of linguistics at American University, brings more data to the case for print.  Baron and her colleagues surveyed over 300 university students in the U.S., Japan, Germany, and Slovakia, and found a near-universal preference for print, especially for serious reading. (She finds that the format doesn’t matter so much for “light reading.”)

When students were given a choice of various media—including hard copy, cell phone, tablet, e-reader, and laptop—92 percent said they could concentrate best in hard copy.

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Because Women Match Socks

Study Suggests Women Code Better Than Men This article supports what I have learned in the classroom. I have seen women programmers far exceed what men programmers can do…. because women match socks. Programming is all about On Event Clicks: does the button do what the user expects? The event matches the expectation. Women are very good at matching which kid gets which socks. Guys, not so much.

 

Computer codes written by women get higher approval ratings than the code written by men – but only if the gender of the coder is being hidden

 

I am the one who knows how to teach Microsoft Access! I have developed and deployed robust, commercial databases. I have also learned what it takes to teach database programming.

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