Certification Training, Educational Technology, Excel, Microsoft Office Specialist

Absolute Cell References in Excel

This question is from Quora:

How do you copy and paste a formula in Excel while changing one cell reference?

This is a little lesson that teaches the difference in Relative and Absolute Cell References: Legs, Eggs and Pigs. It is a spreadsheet that will calculate the daily sales for three products.

There is one sheet for each product: Legs, Eggs and Pigs. There is a summary sheet that adds up the sales for all products on each day.

Here is a YoutTube video that shows all the steps that you can watch if you wish.

Microsoft Excel 2013 Intermediate: Legs, Eggs and Pigs in a Basket

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Computers, Excel, Microsoft Office Specialist

Is Microsoft Excel Obsolete?

Today’s question comes from Quora:  Based on the linked article (Confessions of an Excel addict), do you agree that MS Excel may fade? Why do you think so? What might be the best alternative?

According to the article, Excel hasn’t changed but business has. I would ask, “How has business changed?”

Who Bought What? The fundamental question for all businesses is “Who bought what?” This task has been the same since the zero was invented. There has to be a method for entering data in Rows and Columns.

I agree that the User interface has changed. My grandfather was an engineer at Ford’s in Dearborn a hundred years ago. He had an adding machine and a slide rule.

My generation paid $600 for a programmable calculator! Now, the data could be added, compiled and reviewed…and plotted on a graph.

Today, I can use Excel on my phone. But the tasks are the same as when I ran my business with a calculator. There is a Table for the Customers, a Table for Products, another Table for Receipts.

Can a Business Outgrow Microsoft Excel?

Absolutely. The article describes in detail how Excel no longer fits his business needs. Very well: Excel can handle One-to-One relationships. Most offices enter customer and product information separately. There may be a spreadsheet for the customers (who) and another spreadsheet for the products (what). In our sample business the customers rent movies, so there will be a list of movies. A receipt lists who bought what.

Question: How Do You Show that in Excel?

A spreadsheet can record one-to-one relationships. Picture the receipt spreadsheet. Each row would have one answer in each column: receipt number, date, customer, movie, price. So far, so good.

Say the Business Grows

This sample shows a video rental store. Excel can handle one-to-many relationships with Lookup Tables and little drop-down boxes: one receipt has many items.

Databases Do Many-to-Many Relationships.

But, yes, a business can grow. One customer may get many movies, say 3 or 5 titles. At some point you need to document that many customers bought many products on many days.

Eventually, most businesses develop a database to handle what Excel cannot handle many-to-many relationships: many customers buy many products and return many times.

 

Here is a YouTube video that shows more options:

Microsoft Access 2013 Beginning: Hello, Access!

Please let me know if I answered your questions.
Thanks, eBeth

Elizabeth Nofs, the Computer Mama

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Certification Training, Excel, Microsoft Office Specialist

Excel: Conditional Formatting on Text

Conditional Formatting is an excellent method for highlighting the Text in a spreadsheet. Each word or phrase can have different formatting for the Font and Cell Fill. This sample spreadsheet has three products: Legs, Eggs, and Pigs that are sold each day. The goal is to format each product with a different color.

Here is a YouTube video that shows more options:

Microsoft Excel 2013 Advanced: Tables Work for Me!

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Certification Training, Microsoft Office Specialist, PowerPoint

Hello, Animation!

Animation is the heart and soul of PowerPoint. Animation keeps your audience interested and focused on your key points. Animation Effects can be applied to pictures or text. A picture can have more than one Animation. For example, a baseball can fly in (Entrance) and fly out (Exit). The Animation can include sound as well. This lesson is fun, creative and playful.

Every picture tells a story. Pictures motivate your audience and focus on the message you are trying to convey. Here is a YouTube video you can watch if you wish.

PowerPoint 2013 Advanced: Top 10 Reasons to Hire Me!

I hope you enjoy these tools in PowerPoint. Thanks for stopping by.

eBeth
Elizabeth Nofs, the Computer Mama

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Certification Training, Excel, Microsoft Office Specialist

The Right Tool for the Task

When something goes wrong, everyone wants to go through the data and find out what happened. The Data Tools are: Sort, Filter, Group and Subtotal. A PivotTable combines all of the best Data Tools together. A PivotTable presents the data in a visual, interactive format. PivotTables summarize, sort, compare and filter the data. A PivotTable summarizes data and displays the results. It is a reporting tool that works very well. Here is how you start.

Here is a YouTube video you can watch if you wish.

Microsoft Excel 2013 Advanced: PivotTables

Thanks for stopping by.
eBeth

Elizabeth Nofs, the Computer Mama

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Certification Training, Excel, Microsoft Office Specialist

Statistical Functions in Microsoft Excel

Microsoft Excel has an extensive set of statistical functions. These functions work well if you select and Name a Range of data. Here are the steps.

Select a Range: By definition, a RANGE is a one or more cells on a spreadsheet. The cells may be adjacent or not.

Define a Range: The Name Box is a special tool in the top left corner by the Formula bar. You can use the Name Box to Define a Range

Syntax Rules for Defined Names: The first character must be a letter. The next characters can be text, numbers, periods and underscores. Names can be up to 255 characters.

Names cannot include Cell References. For example, a Name cannot be $B$1. Names cannot include “C”, “c”, “R”, or “r” because they are used as shorthand for selecting Columns and Rows in the Name Box.

Spaces are not allowed.

Examples of Statistical Formulas Available in Excel

  • SUMIF
  • SUMIFS
  • COUNTIF
  • COUNTIFS
  • AVERAGEIF
  • AVERAGEIFS

I just taught this lesson yesterday at college. Here is a YouTube video you can watch if you wish.

Microsoft Excel 2013 Intermediate: Name that Tune

Thanks for stopping by.
eBeth

Elizabeth Nofs, the Computer Mama

 

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Certification Training, Excel, Microsoft Office Specialist

Conditional Formatting in Excel

Today’s question comes from www.quora.com. This is an interesting question!  I like to use Conditional Formatting. People have a hard time reading numbers. You can use color to show trends or make comparisons, say High, Medium, and Low, or highlight specific information. Conditional Formatting

How do I select all of the text in a Cell in Excel? 

Conditional Formats

Microsoft Excel calls this Conditional Formatting. The color depends on the condition, which you can choose. Microsoft Excel has a library of Conditional Formatting including Data Bars, Color Sets and Icons. Each of these formats is based on Conditional Formulas, or Rules. Let’s start with a simple Rule: show me any amount that is above the average. These steps can be recorded as a Macro if you wish to create your own keyboard click.

I am a fan of Conditional Formatting. Let’s look at the options. Here is a YouTube that you can watch if you wish. Thanks for stopping by.

Microsoft Excel 2013 Advanced: Tables Work for Me!

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Certification Training, Educational Technology, Microsoft Office Specialist

MOS Certification

What Do I Need to Know?

The Microsoft Office Specialist certification uses computer exams to measure whether you mastered the specific skill sets in the Microsoft Office Specialist Program: Access, Excel, Outlook, PowerPoint, Word, OneNote, and SharePoint.

You can choose which exam(s) to take according to which skills you want to validate. The Microsoft Office Specialist certification exams ask you to demonstrate that you can find, format and update the tools in Microsoft Office. The certification exams are project based, not multiple guess. You need to edit a document or create a formula.

The CORE exams cover 80% of the options, so someone preparing for these tests should learn beginning and intermediate steps. The EXPERT Exams are interesting. The options are not difficult to find-.

O, Look! It’s sez More Options on the bottom of every menu.

The Expert tasks in every project require using the options in the right order. The example is the Mail Merge in Microsoft Word. The Mailing Ribbon and the Mail Merge Wizard are both designed to guide the user through a sequence of steps successfully. Each expert certification exam is looking for skill and efficiency with these automation tools.

For More Information:
www.certiport.com
www.microsoft.com

Sixty Minutes to Success: Each of these lesson is available here in a course online.

Our Promise: No cost or ankle biters.

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MOS 2016 Certification
Core Certification: Pass any 1 test:
Word 2016 Core: Exam 77-725
Excel® 2016 Core: Exam 77-727
PowerPoint® 2016: Exam 77-729
Access® 2016: Exam 77-730
Outlook® 2016: Exam 77-731

Expert Certification: Pass either test:
Word 2016 Expert: Exam 77-726

Excel 2016 Expert: Exam 77-728

MOS 2013 Certification
Core Certification: Pass any 1 test:
Word 2013 Core: Exam 77-418
Excel® 2013 Core: Exam 77-420
PowerPoint® 2013: Exam 77-422
Access® 2013: Exam 77-424
Outlook® 2013: Exam 77-423

Expert Certification: Pass either test:
Word 2013 Expert Part 1: Exam 77-425
Word 2013 Expert Part 2: Exam 77-426

Excel 2013 Expert Part 1: Exam 77-427
Excel 2013 Expert Part 2: Exam 77-428

MOS 2010 Certification 
Core Certification: Pass any 1 test :
Word 2010 Core: Exam 77-881
Excel® 2010 Core: Exam 77-882
PowerPoint® 2010: Exam 77-883
Access® 2010: Exam 77-885
Outlook® 2010: Exam 77-884

Expert Certification: Pass either test:
Word 2010 Expert: Exam 77-887
Excel® 2010 Expert: Exam 77-888

Master Certification Requirements:
Pass required and elective tests:

Required
Word 2010 Expert: Exam 77-887
Excel® 2010 Expert: Exam 77-888
PowerPoint® 2010: Exam 77-883

Elective
Access® 2010: Exam 77-885 or
Outlook® 2010: Exam 77-884

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Certification Training, Computer Mama, Educational Technology, Elizabeth

Teaching Technology

I Teaching Microsoft Office!

Learn with us

VISIT OUR SCHOOL AT TEACHABLE
GET THE BOOKS AT AMAZON.COM

Watch the Video on YouTube!
Watch the Video on YouTube!

I started teaching in 1984 with my Mighty Macintosh. When I began teaching Microsoft Office, I was surprised how many people recorded my classes and came back a second time. Who would want to hear eight hours of Excel Formulas…again? People were hungry for knowledge and job skills. Nom Nom Nom. We filled our classes on Word, Excel, PowerPoint and Outlook.

Our first TV shows were created at WFUM-PBS, Flint.  We wanted to capture the spirit and action of the live classroom and reach a bigger audience. We also wanted to link all of the broadcast lessons to our Microsoft Office Specialist certification training: 100% video coverage.

Trying to capture the Live Performance into little video lessons has been challenging. Speaking in front of an audience is different from writing a textbook or making a video. Live classes have a relaxed pace: there is time to wait for the laughter or the a-ha responses. The videos seem to hurry-up.

In 2006, we launched our first virtual classroom online. Our Microsoft Office Specialist course is available in hundreds of colleges nationally. Thousands of students enrolled in our courses and learned new skills. Teachers learned new skills as well.  There are many new tools for teaching online: Live Chat, Forums and Discussions.

Offline: Our students want books. Students learn better with the hard copy. However, print is a different production path than online, so it was a lot of work. Our hard work succeeded. Our Microsoft Office 2007 courses were approved and we became a Microsoft Vendor of Approved Courseware.

As it sez on our website: When you use Approved Courseware to prepare for the Microsoft Office Specialist certification exams, you know you are using the very best study materials.

In 2013 our Microsoft certification videos went online! It was so much fun that it didn’t seem like work.

I know, I know: Watching a video does not make you an expert.
You can’t become a skilled professional just watching the show.

The best use of videos is to demonstrate a sequence of events. At some point, your hands have to learn the steps. Expertise is knowledge in motion. Our courses are hands on, project-based. You have to create and edit documents, spreadsheets and presentation.

Our courses include everything needed to prepare for the MOS certification exams:

  • Step-by-step video demonstrations
  • Companion eBook with detailed instructions
  • Sample spreadsheets
  • Practice, Quizzes and Skill Test

I guess you can tell that I really enjoy teaching Microsoft Office. And, it shows! The best part, is not the software or the new technology….But the results.When people learn new skills, they can enjoy the tools.

Learn more, earn, more, be more successful. Everyone wins!
And that’s what I like.

Learn with me:

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Certification Training, Microsoft Office Specialist, Word

Top 10 Tools in Microsoft Word

TypewriterWhere Does Word Fit In? 

Each of the applications in Microsoft Office has a purpose. Microsoft Excel does Formulas. PowerPoint presents slides, and Outlook manage emails.

Where does Microsoft Word fit in? Most people use Word as a digital typewriter. A freemium such as Google Docs or Word Online is all a basic User may need: Big, bold, blue. (Kids React: Typewriters)

Others use Word as a power tool at work. Lawyers and scientists use all of the Advanced features, especially the References and Review Ribbons. These two Ribbons are not part of the freemium products.

Here is a video that compares Microsoft Office
Online and Click to Download (Desktop) software.

Office 365: Getting Started

As I researched the answer to this question I noticed that the Tools could be grouped by their common function: Media Styles (pictures, shapes, video formatting), Text Styles, Review, and References.

So Here are the Top Ten Tools in Microsoft Word

  • Picture Tools
  • Shape and SmartArt Tools
  • Use these tools to create a business letter
  • Templates and Quick Parts: Create a Resume
  • BONUS: Video Tools!
  • Review Tools: Prepare for publication
  • More Professional Tools: Styles and Reference
  • BONUS: Table Tools

And the NUMBER ONE OPTION in Microsoft Word…
Create an Interactive FORM with the Developer Tools!

Laptop

I think you will enjoy these Power Tools in Microsoft Word.
Thanks for stopping by.
eBeth

Top_Ten_Word

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